By continuing as a member, using our website and services after this date, you agree to these updated terms. If you would like to request further information, you can do so by contacting us at https://naccs.org.uk/contact-us/
This Policy sets out the obligations of the Neuroanaesthesia and Critical Care Society (NACCS), charity number 1094094, whose registered address is 21 Portland Place, London W1B 1PY, regarding retention of personal data collected, held, and processed by the Society in accordance with EU Regulation 2016/679 General Data Protection Regulation (“GDPR”).
The GDPR defines “personal data” as any information relating to an identified or identifiable natural person (a “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. The GDPR also addresses “special category” personal data (also known as “sensitive” personal data). Such data includes, but is not necessarily limited to, data concerning the data subject’s race, ethnicity, politics, religion, trade union membership, genetics, biometrics (if used for ID purposes), health, sex life, or sexual orientation.
Under the GDPR, personal data shall be kept in a form which permits the identification of data subjects for no longer than is necessary for the purposes for which the personal data is
processed. In certain cases, personal data may be stored for longer periods where that data is to be processed for archiving purposes that are in the public interest, for scientific or historical research, for legal reasons, or for statistical purposes (subject to the implementation of the appropriate technical and organisational measures required by the GDPR to protect that data). In addition, the GDPR includes the right to erasure or “the right to be forgotten”. Data subjects have the right to have their personal data erased (and to prevent the processing of that personal data) in the following circumstances:
The primary aim of this Policy is to set out limits for the retention of personal data and to ensure that those limits, as well as further data subject rights to erasure, are complied with. By extension, this Policy aims to ensure that the Society complies fully with its obligations and the rights of data subjects under the GDPR. In addition to safeguarding the rights of data subjects under the GDPR, by ensuring that excessive amounts of data are not retained by the Society, this policy also aims to improve the speed and efficiency of managing data.
This Policy applies to all personal data held by the NACCS for societal management purposes and by third-party data processors collecting personal data on the Society’s behalf including the AAGBI, Event Management Direct (EMD) and the ebrain organisation, hosted by the Joint Neurosciences Council, which holds and processes data for educational purposes. Personal data is stored in the following ways and in the following locations:
Data Subject Rights and Data Integrity
All personal data held by the Society is held in accordance with the requirements of the GDPR and data subjects’ rights thereunder. Data subjects are given control over their personal data held by the Company including the right to have incorrect data rectified, the right to request that their personal data be deleted or otherwise disposed of (notwithstanding the retention periods otherwise set by this Data Retention Policy), the right to restrict the Society’s use of their personal data, the right to data portability, and further rights relating to automated decision making and profiling.
Technical and Organisational Data Security Measures
The following technical measures are in place within the Society to protect the
security of personal data:
reasonable wired alternative;
The following organisational measures are in place within the Society to protect the security of personal data:
Upon expiry of the data retention periods set out below or when a data subject exercises their right to have their personal data erased, personal data shall be deleted, destroyed, or otherwise disposed of.
As stated above, and as required by law, the Society shall not retain any personal data for any longer than is necessary in light of the purpose for which that data is collected, held, and processed. Different types of personal data, used for different purposes, will necessarily be retained for different periods (and its retention periodically reviewed), as set out below. When establishing and/or reviewing retention periods, the following shall be taken into account:
If a precise retention period cannot be fixed for a particular type of data, criteria shall be established by which the retention of the data will be determined, thereby ensuring that the data in question, and the retention of that data, can be regularly reviewed against those criteria. Notwithstanding the following defined retention periods, certain personal data may be deleted or otherwise disposed of prior to the expiry of its defined retention period where a decision is made within the Society to do so (whether in response to a request by a data subject or otherwise). In limited circumstances, it may also be necessary to retain personal data for longer periods where such retention is for archiving purposes that are in the public interest, for scientific or historical research purposes, or for statistical purposes. All such retention will be subject to the implementation of appropriate technical and organisational measures to protect the rights and freedoms of data subjects, as required by the GDPR.